AWLA is an equal opportunity employer and will not discriminate against any employee or applicant on the basis of age, color, disability, gender, national origin, race, religion, sexual orientation, veteran status, or any classification protected by federal, state, or local law.
The Administrative Assistant is responsible for working directly with the Finance Manager to handle administrative tasks, including bookkeeping, filing, completing forms, making phone calls to gather information, ordering supplies, preparing for meetings.
- Handle Accounts Payable, Accounts Receivable, bank deposits
- Prepare month end schedules, including credit card allocations, reimbursement schedules and payments
- Recording and posting transactions in journals and general ledgers.
- Assists the Financial Manager in the preparation for audit and production of financial statements, budgets and other financial reports.
- Organize and maintain files as needed;
- Maintain and order office supplies and other miscellaneous items for all departments as necessary:.
- Submit and track work order requests to the City;
- Ensure the proper functioning of all AWLA rented/owned equipment, including the copier, fax machine and vehicles and coordinate with repair companies when necessary;
- Maintain the organization’s calendar of important administrative deadlines for the organization and ensures we meet these deadlines-including submitting data to the State, renewing licenses and insurance policies
- Copy and collate materials as needed;
- Provide administrative support to the Executive Director as directed;
- Provide administrative support to the Development Department as needed;
- Other functions as needed by Finance Manager
- Associates Degree
- At least two years experience with bookkeeping and proficiency with QuickBooks
- Strong attention to detail and accuracy
- Proven ability to handle multiple tasks in a busy workplace environment and successfully triage and prioritize tasks
- Willingness and ability to learn new tasks quickly
- Ability to effectively use standard office software and programs
- A friendly, positive attitude
- Ability to work in an office that may have animals
- Effective communication skills on the phone, in person and by mail.
- Work Hours: Regular work hours are Monday to Friday, a minimum of eight hours per day on a daily basis from 8-4:30pm with a 30 minute, unpaid lunch
- Includes use of PC, laser printer, copy machine, fax machine, telephone, check scanner, projectors
- Equipment Use:
- Indoors within the administrative office within the animal shelter. Office will sometimes have animals.
- Limited exposure to animals (only office animals)
To apply, please submit your cover letter (including your salary requirement), resume, and application (see link below) to careers@AlexandriaAnimals.org with the subject line “Administrative Assistant”.
ANIMAL CONTROL OFFICER (Full Time) – Open until filled
The Animal Control Officer will be responsible for enforcing all state and local laws pertaining to the welfare and control of all animals in the City of Alexandria, including the investigation of all animal complaints and the resolution of such cases through education and voluntary compliance, or legal action.
Essential job functions include:
- Investigating and resolving all complaints of cruelty to animals in the City of Alexandria in a prompt and efficient manner
- Enforcing all state and city laws pertaining to the humane care and control of animals
- Effectively working with attorneys, police officials, veterinarians, and others to resolve case of animal abuse and neglect
- Ensuring that everything legally possible and prudent has been done to improve the quality of life for the animal involved, alleviate its suffering, and to educate or take appropriate legal action with the animal’s custodian when answering a call
- Conducting follow-up with citizens, as appropriate, to ensure continuing compliance with laws and proper animal care; inspecting and issuing all permits indicated by law
- Complying with all aspects of the rabies control program
- Ensuring that animals are captured and transported as humanely and comfortably as possible and that emergency first aid and/or prompt veterinary care is rendered, if appropriate
- Picking up and disposing of dead animals on public, non-highway, roads within the City of Alexandria
- Humanely euthanizing animals when necessary
- Properly maintaining individual City animal control vehicles, ensuring that vehicles are supplied with all necessary equipment and are maintained in a sanitary manner, and verify if inspections are current
- Maintaining a polite, professional, and informative demeanor for other staff members, veterinarians, police department officials, attorneys, representatives from other agencies, and the general public
- Administrative duties and other duties as assigned to support the League’s team effort
Required: Candidates must be at least 21 years old; have a high school diploma or equivalent; have a proven ability to handle multiple tasks in a busy workplace environment; have the ability to accurately perform basic mathematical calculations; have interest in the humane care and treatment of animals; have a proven ability to interact with others in a positive and friendly manner; have the ability to learn State code and City ordinances; have the ability to attain certification as a euthanasia technician within the first six months of employment; have the ability to pass the state’s Animal Control Basic Course within two years of appointment; have the ability to pass course in chemical immobilization techniques within one year of employment; have the ability to receive rabies pre-exposure prophylaxis.
Preferred: Training and/or experience in a law enforcement field; training and/or experience in an animal care field. Additional written and spoken languages are preferred.
Working Conditions: The Animal Control Officer will work indoors in a high noise, air-conditioned/heated building; outdoors at the shelter; on-location for various activities. On-call hours will be required and situations may sometimes involve unsafe and uncomfortable conditions where exposure to environmental factors, such as human or animal violence, disease, traffic, wetness, dust, or equipment and machinery pose a risk of injury. The job includes use of PC, laser printer, copy machine, fax machine, telephone, animal control van, and various animal control equipment. Work hours will vary, with evening, weekend, and holiday hours required. Continuing education is required.
Compensation: The Animal Welfare League of Alexandria offers an excellent benefits package and competitive compensation. The AWLA provides health care, dental, and vision coverage, a retirement plan, and additional employee benefits. This is a non-exempt position and salary will be commensurate with experience.
Application Deadline: This position will be posted until filled.
To Apply: email your cover letter, resume, and application (see link below) to careers@AlexandriaAnimals.org with the subject line “Animal Control Officer”